Independent Contractor/Vendor Agreement
Contracting Process:
1. Negotiate the contract terms and conditions with the vendor.
A. Prepare for the negotiation.
Spell out what you and your vendor have agreed upon regarding the services of the
vendor and your responsibilities. Typical subsections of a contract are:
• Bidding
• Costs and Equipment
• Confidentiality Agreement
• Ownership
• Invoices
• Communications
• Reporting
• Review & Acceptance
• Timeliness
• Insurance Verification
• Attendance at Meetings
• Back-up
Review these guidelines, then review the vendor proposal to see if there will be major
discrepancies. If so, prepare to present your position to the vendor.
B. Conduct the negotiation.
Meet with the vendor, review the issues, and obtain agreement.
2. Prepare the contract and get it signed by legal and the vendor.
A. Obtain a sample contract from your Legal/Finance department.
B. Review the sample contract and substitute the particular terms and conditions that fit your project as negotiated with the vendor.
C. Present the completed contract to the vendor for approval.
D. Have the contract amended and proofed and then send it to your Legal department for
approval.
3. Establish Purchase Order and invoicing processes.
Sample Agreement
This agreement (the “Agreement”) effective as of __________, 20__(the “Effective Date”)
between [name & address of client] (hereafter “Client”) and [name & address of vendor]
(hereafter the “Contractor”)……
Note: This is just the part of the agreement. To get it drafted completely by legal experts, kindly contact the expert team of Aapka Consultant by clicking here
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